CITY COUNCIL MEETING
September 6, 2016
The city council met in regular session with the following present: Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas.
Others present were City Inspector Josh Grubbs, City Clerk Thomas G. Hicks, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric and Park Systems Supervisor Gary Rowden, City Attorney Wayne R. Tate, Marie Austin, Carrie Baeza, Pete Earles, Malissa Hicks, Marcy McGinnis, Damon Simmons, Ralph Sittingdown, and Paula Sosa.
Mayor Jack E. Rowden presided.
Motion by Dean Banker, seconded by Jason Teeter, that the minutes of the meeting of August 8, 2016 be approved as mailed. Motion carried.
Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of August, showing three new cases brought before the court and $2,712.00 remitted to the city. Motion by Frankie Thomas, seconded by Dan Corpening to accept the report. Motion carried.
City Inspector Josh Grubbs provided his monthly activities report.
City Engineer Pete Earles presented a report on various water line projects that will need to be addressed at some point in time. Eighteen projects with probable construction costs of $4,931,605.40 were detailed.
Ralph Sittingdown returned to update the city council on the cleanup of his property at 215 S. Main. Progress continues as he works on erecting two storage buildings.
Dana Swan, owner of the old Catholic Church at 305 S. Main, failed to appear before the governing body on the condemnation of the storage building. Resolution No. 2016-1 set a public hearing date for April 11, 2016. Ms. Swan did not appear at that hearing. Following the hearing, the city council ordered Ms. Swan to remove or demolish the structure on or before September 1, 2016.
City Inspector Josh Grubbs reported that Daniel Rios, owner of the property at 702 S. Adams, has substantially complied with Resolution No. 2016-5 on the cleanup of his property. No further action is required at this time.
Motion by Dean Banker, seconded by Shannon Crawford, that Ordinance No. 833, AN ORDINANCE REGULATING TRAFFIC WITHIN THE CORPORATE LIMITS OF THE CITY OF HUGOTON, KANSAS; INCORPORATING BY REFERENCE THE “STANDARD TRAFFIC ORDINANCE FOR KANSAS CITIES,” EDITION OF 2016; DEFINING TRAFFIC INFRACTIONS AND TRAFFIC OFFENSES; PROVIDING CERTAIN PENALTIES; AND REPEALING ORDINANCE NO. 827, AND ALL ORDINANCES IN CONFLICT HEREWITH, be passed. Vote: Councilman Banker, yes; Councilman Corpening, yes; Councilman Crawford, yes; Councilman Teeter, yes; and Councilman Thomas, yes. Motion carried.
Motion by Shannon Crawford, seconded by Dean Banker, that Ordinance No. 834, AN ORDINANCE REGULATING PUBLIC OFFENSES WITHIN THE CORPORATE LIMITS OF THE CITY OF HUGOTON, KANSAS; INCORPORATING BY REFERENCE THE “UNIFORM PUBLIC OFFENSE CODE FOR KANSAS CITIES,” EDITION OF 2016; WITH CERTAIN OMISSIONS, CHANGES AND ADDITIONS AS DETAILED HEREIN; PRESCRIBING ADDITIONAL REGULATIONS; AND REPEALING THE “UNIFORM PUBLIC OFFENSE CODE, 2015 EDITION,” INCORPORATED BY REFERENCE UNDER ORDINANCE NO. 828; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, be passed. Vote: Banker, yes; Corpening, yes; Crawford, yes; Teeter, yes; and Thomas, yes. Motion carried.
At the behest of the city inspector, City Clerk Thomas G. Hicks drafted an ordinance regulating storm water runoff. The city engineer reviewed the proposal and provided his input. Most of the engineer’s recommendations were incorporated into a second draft. That proposed ordinance was provided for the city council and city attorney to review for possible future action.
Motion by Councilman Crawford, seconded by Councilman Thomas, to accept the bid of White Star Machinery in the amount of $4,340.00 for the purchase of a 2016 S650 Bobcat skid-steer loader with a back-up camera. Motion carried.
Outside Utilities Supervisor Paul Nordyke presented bids for the demolition of the old Catholic Church building at 305 S. Main.
Metcalf Trucking, Inc.
Haul off debris 3,500.00
Demolish and remove concrete 1,600.00
Motion by Shannon Crawford, seconded by Dan Corpening, to accept the bid of Metcalf Trucking, Inc. in the amount of $8,450.00. Motion carried. The costs of the demolition, removal and cleanup will be billed to the property owner and, if unpaid, certified to the county clerk for assessment on the owner’s property taxes.
Bids were considered for a steel roller.
United Rentals 2016 BOMAG $31,465.00
United Rentals 2011 BOMAG with 698 hours 20,614.00
United Rentals 2014 BOMAG with 665 hours 34,665.00 + freight
Motion by Banker, seconded by Teeter, to accept the bid of $31,465.00 for the new roller. Motion carried.
The outside utilities supervisor asked for direction on the disposal of a 1966 chip spreader, 1964 steel roller, sewer rodder, oil heater, and asphalt mixer. The items are either beyond repair or have not been used in decades. The consensus of the governing body was to get rid of the items for scrap value.
Electric and Park Systems Supervisor Gary Rowden presented bids for a new pickup, for a utility bed for the new pickup, and to remove a service body from a 2009 Chevrolet pickup and install a flatbed. Motion by Corpening, seconded by Crawford, to accept the bid of $31,900.00 (plus taxes) from Riley Chevrolet Buick, Inc. for a 2016 Chevrolet Silverado double cab, 3/4–ton, four-wheel drive pickup, of $8,147.00 from American Trailer for a utility bed for the new pickup, and of $3,615.00 from American Trailer to remove the utility bed on the 2009 Chevrolet pickup and install a flatbed. Motion carried.
Claims against the city were presented and audited. Motion by Councilman Corpening, seconded by Councilman Thomas, that Appropriation Ordinances No. 2061 and 2062 be passed. Motion carried.
City Inspector Josh Grubbs presented a potential list of properties to be targeted for clean-up proceedings.
The city clerk reviewed the 2015 breakdown for the electric department and target balances for the operating and reserve funds.
Discussion returned to the proposed water line improvement projects. The city clerk reported the Water Improvement Reserve Fund was established to build up funds to replace aging water mains. That plan was derailed by the purchase of water rights ($876,375.00) from Stevens County and by the drilling and completion of water well #15 and accompanying water mains ($591,083.64). The $10.00 monthly water improvement charge generates approximately $18,000.00 a month or $216,000.00 annually. Just over $100,000.00 of that each year goes to retire the debt on the water rights. That debt will retire in 2021. The city clerk was instructed to work up figures on increasing the amount of funding being set aside for the replacement of the water mains.
Motion by Corpening, seconded by Thomas, that the meeting adjourn. Motion carried.
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