CITY COUNCIL MEETING
April 6, 2020
5:15 P.M.
The city council met in regular session through Zoom on-line meeting due to COVID-19 with the following present: Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Brad Niehues, Jason Teeter, and Frankie Thomas.
Others present were City Clerk Carrie L. Baeza, City Inspector Josh Grubbs, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric and Park Systems Supervisor Logan Frederick, City Attorney Wayne Tate, and Ruthie Wingett
Mayor Jack E. Rowden presided.
Due to technical difficulties and problems logging in, the meeting began at 5:25 p.m.
Motion by Councilman Dan Corpening, seconded by Councilman Jason Teeter, to approve the minutes of March 9, 2020 and March 28, 2020. Motion carried.
Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of March, showing 30 new cases brought before the court and $4,536.84 remitted to the city. Motion by Councilman Jason Teeter, seconded by Councilman Dan Corpening, to accept the report. Motion carried.
CITY INSPECTOR
City Inspector Josh Grubbs presented his monthly activities report.
CHARGE OFFS
Motion by Councilman Dan Corpening, seconded by Councilman Frankie Thomas, that uncollectible utility accounts in the amount of $3,570.79 be charged off with every effort made to collect the accounts. Motion carried.
APPOINTMENTS
Mayor Rowden announced the following appointments to the Golf Course Board, Jayson Featherston and Alvin Riley to expire in 2024. Motion by Councilman Jason Teeter, seconded by Councilman Dan Corpening to confirm the appointments. Motion carried.
PARK & RECREATION
With the “stay home” order by Governor Kelly during the COVID-19 crisis, the council voted on March 28, 2020 to close the parks and the golf course to help mitigate exposure. The golf course board would like to see the course reopen with the recommended changes to fall in line with surrounding courses. After much discussion, motion by Councilman Frankie Thomas, seconded by Councilman Jason Teeter, that the golf course remained closed until the current “stay home” order has been lifted on April 19, 2020, and remain closed if the executive order is extended. Motion carried.
Motion by Councilman Dan Corpening, seconded by councilman Dean Banker, to keep the parks closed until the “stay home” executive order expires on April 19, 2020 or until a future date if extended. Motion carried.
FINANCE
City Clerk Carrie Baeza presented documents prepared by the City’s Municipal Advisor showing the results of the public sale of the City’s General Obligation Bonds, series 2020 and a summary of the bids received at the sale held at 10:00 a.m. The council reviewed the summary of bids and Councilman Jason Teeter, seconded by Dean Banker, that the Bonds should be awarded to the following bidder:
UMB Bank, n.a., Kansas City, Missouri
Whose bid represents the lowest true interest cost the city.
FINANCE
Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas, that ORDINANCE NO. 857- AN ORDINANCE OF THE CITY OF HUGOTON, KANSAS, AUTHORIZING THE ISSUANCE OF THE CITY’S GENERAL OBLIGATION BONDS, SERIES 2020, IN THE AGGREGATE PRINCIPAL AMOUNT OF $935,000, FOR THE PURPOSE OF FINANCING THE COSTS IMPROVEMENTS IN THE CITY; PROVIDING FOR THE LEVY AND COLLECTION OF AN ANNUAL TAX TO PAY PRINCIPAL OF AND INTEREST ON THE BONDS; AUTHORIZING OTHER DOCUMENTS AND ACTIONS; AND MAKING CERTAIN COVENANTS WITH RESPECT THE BONDS be passed. Motion carried: Banker, yes; Thomas, yes; Corpening, yes; Teeter, yes; Niehues, yes.
FINANCE
Motion by Councilman Jason Teeter, seconded by Councilman Dan Corpening, to approve RESOLUTION 2020-3 A RESOLUTION PRESCRIBING THE FORM AND DETAILS OF AND AUTHORIZING SALE AND DELIVERY OF GENERAL OBLIGATION BONDS, SERIES 2020, IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF $935,000, OF THE CITY OF HUGOTON, KANSAS, PREVIOUSLY AUTHORIZED BY ORDINANCE NO. 857 OF THE CITY; MAKING COVENANTS AND AGREEMENTS TO PROVIDE FOR THE PAYMENT AND SECURITY OF THE BONDS; AND AUTHORIZING OTHER DOCUMENTS AND ACTIONS IN CONNECTION WITH THE BONDS. Motion carried.
WATER
Motion by Councilman Dan Corpening, seconded by Councilman Dean Banker to approve the 2020 Water Conservation Plan. Motion carried.
WATER
Motion by Councilman Frankie Thomas, seconded by Councilman Brad Niehues, to approve the 2020 Water Emergency Plan. Motion carried.
BIDS
Building Inspector Josh Grubbs presented the council with bids to repair the roof at Power Plant #1 and Water Well #16 Well House.
Power Plant #1 Bid Tax Total
Aqua Shield Roofing $18,748.65 $1,687.38 $20,436.03
AK Roofing & Construction $15,359.30 $1,382.34 $16,741.64
White’s Roofing LLC $44,958.00 $4,046.22 $49,004.22
Motion by Councilman Brad Niehues, seconded by Councilman Jason Teeter, to approve the bid by AK Roofing and Construction for $15,359.30 plus tax to repair the roof at Power Plant #1. Motion carried.
Water Well #16 Bid Tax Total
Aqua Shield Roofing $5,291.00 $476.19 $5,767.19
AK Roofing & Construction $4,273.50 $384.62 $4,658.12
Motion by Councilman Dan Corpening, seconded by Councilman Dean Banker, to approve the bid by AK Roofing in the amount of $4,273.50 plus tax to repair the roof at Water Well #16. Motion carried.
ELECTRIC
Motion by Councilman Jason Teeter, seconded by Councilman Frankie Tomas, to accept the Pioneer Electric proposal for the purchase of electricity upon confirmation from consultants, Sawvel, that the proposal and the contract are the same. Motion carried.
ELECTRIC
Electric and Parks Systems Supervisor Logan Frederick is wanting to move his electric shed from the Monroe Street building to the Beaver Shed at the South Power Plant. He would like to acquire bids to spray foam the interior of the building. Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas, to acquire the bids to present at the May council meeting.
Claims against the city were presented and audited. Motion by Councilman Dean Banker, seconded by Councilman Brad Niehues, that Appropriation Ordinances No. 2147 & 2148 be passed. Motion carried.
Motion by Councilman Jason Teeter, seconded by Councilman Frankie Thomas, that the meeting adjourn. Motion carried.
CITY COUNCIL MEETING
April 20, 2020
5:15 p.m.
The council met by ZOOM in special session to discuss the opening of ForeWinds Golf Course and the Hugoton Frisbee Golf amid the COVID-19 state of emergency with the following present: Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Brad Niehues, Jason Teeter and Frankie Thomas.
Others present were City Clerk Carrie L. Baeza, Building Inspector Josh Grubbs, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, City Attorney Wayne Tate, Alvin Riley, and Ruthie Winget.
Mayor Rowden called the meeting to order at 5:15 p.m.
PARKS & RECREATION
Discussion was held amid new state guidelines and upon the recommendation of Stevens County Health Officer Paula M Rowden, that the ForeWinds Golf Course reopen with the previously recommended guidelines from the Golf Course Board:
- First and foremost, for everyone’s safety and health in mind, all “Social Distancing Rules” should be FOLLOWED, due to the threat of COVID-19.
- All club house and restroom facilities will be closed to the public.
- All ball washers and towels will be removed from the tee boxes.
- All flags will be removed from the greens and cups will be inverted upside down on the greens.
- No rental carts or driving range balls will be available.
- No more than 5 players per group.
- No Men’s or Women’s Nights will be allowed at this time, Golf Course Board can adjust this schedule as they deem applicable.
- Family members area allowed to ride in the same cart together, however, non-family members will not be permitted to ride together.
- There will be an “On Your Honor” pay site available outside the clubhouse under the front porch.
- Please limit interaction times to the staff to an as needed basis as they are very busy.
- It will be up to the players that use the golf course as to if the course remains open. If social distancing rules and the above rules are not followed, the Board reserves the right to close the course.
Motion by Councilman Jason Teeter, seconded by Councilman Dean Banker to open the ForeWinds Golf Course with the above guidelines. Motion carried.
PARKS & RECREATION
Motion by Councilman Jason Teeter, seconded by Councilman Dan Corpening, to open the Hugoton Frisbee Golf Course adhering to the social distancing guidelines and groups limited to family units. Motion carried.
Motion by Councilman Jason Teeter, seconded by Councilman Frankie Thomas that the meeting adjourn. Motion carried.