CITY COUNCIL MEETING
August 8, 2016
The city council met in regular session with the following present: Mayor Jack E. Rowden; Councilmen Shannon Crawford, Jason Teeter, and Frankie Thomas. Absent: Councilmen Dean Banker and Dan Corpening.
Others present were City Inspector Josh Grubbs, City Clerk Thomas G. Hicks, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, City Attorney Wayne R. Tate, Marie Austin, Carrie Baeza, Pam Bensel, Deanna Burkhart, Marc Chaffin, Karessa Nordyke, Robert Rich, and Ronnie Sumner.
Mayor Jack E. Rowden presided.
Motion by Councilman Jason Teeter, seconded by Councilman Shannon Crawford, that the minutes of July 11, 2016 be approved as mailed with a correction on the nuisance hearing on 702 S. Adams. The minutes should read no one appeared in connection with the hearing. Motion carried.
Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of July, showing two new cases brought before the court and $2,302.50 remitted to the city. Motion by Franke Thomas, seconded by Jason Teeter, to accept the report. Motion carried.
City Inspector Josh Grubbs provided his monthly activities report.
Deanna Burkhart and Ronnie Sumner, with Black Hills Energy, made the annual public relations appearance on behalf of the local natural gas provider. The council was updated on changes in personnel, pipeline acquisitions, and staking procedures.
Marc Chaffin, the project inspector with Evans, Bierly, Hutchison & Associates, reported the Safe Routes to School sidewalk construction is progressing quickly and smoothly.
At 5:30 p.m., the city council met as a budget hearing body. No one appeared in connection with the budget hearing. City Clerk Thomas G. Hicks presented pie charts showing the 2017 budget breakdown by fund and revenue source, the general fund breakdown, the electric department expense breakdown, the 2015 payroll breakdown, a bar graph showing the city’s mill levy from 1978 - 2017, and debt totals sorted from high to low from 1978 - 2016. Motion by Councilman Thomas, seconded by Councilman Teeter, that the 2017 budget be approved as published. Motion carried. The budget calls for an increase of 1.05 mills.
Robert Rich returned to provide the city council with more complete figures on the operating costs of the fitness center. With the county planning on closing the fitness center, Rich is scrambling to find alternative funding. After discussion, the council did not feel like the city should be involved in the operation of the fitness center.
At the last council meeting, the city agreed to enter into an inter-local agreement giving the county the city’s statutory share of a county one percent sales tax for a period of two years, should a county sales tax election be successful. At the end of two years, the agreement would be reviewed. After having had time to think about that arrangement, the city clerk suggested to take the two-year review out of the inter-local agreement and to be specific about the future division of the sales tax. As a starting point for discussion, Hicks offered a proposal to give the county 100% of the city’s share for two years, 75% in the third year, 50% in the fourth year, 25% in the fifth year, and the city would keep its share beyond year five. The city attorney will check with the county attorney to see what the county’s plans are for the wording of the ballot question.
Sealed bids were opened for the sale of unwanted vehicles and equipment.
1996 Case IH tractor with loader
Jason Burnett $5,520.00
Larry Clark 6,210.00
Coltlyn Hale 1,764.00
Lynne Fink 500.00
Jan Leonard 6,378.00
Tim Mangels 2,456.99
Peter Wiebe 4,565.00
Nathan Williams 5,255.00
2005 Chevrolet Trailblazer
Lynne Fink $500.00
Coltlyn Hale 301.00
Gary Mostrom 2,001.00
Alfredo Lopez Ruiz 950.00
1980 Chevrolet pickup without bed
Coltlyn Hale $364.00
Motion by Shannon Crawford, seconded by Jason Teeter, to accept the high bids of $6,378.00 from Jan Leonard, $2,001.00 from Gary Mostrom, and $364.00 from Coltlyn Hale. Motion carried.
My Father’s House has submitted plans for the construction of a new church on the north side of First Street and to the west of the extension of Adams Street. The city inspector is concerned about possible drainage issues and has requested a site plan with elevations. He is concerned about too much rain runoff going down First Street to Madison Street to get to Third Street and runoff going to the northwest towards city water well #12. The International Building Code states “Drainage across property lines shall not exceed that which existed prior to grading. Excess or concentrated drainage shall be contained on site or directed to an approved drainage facility.”
City Attorney Wayne R. Tate presented a lease extension agreement between the city and Plains Towers, LLC for the use of one of the towers on city property northeast of town. The current lease agreement expires in 2020. The new lease agreement extends the lease from June 30, 2020 to June 30, 2035. The base rental will be $7,000 in the first year with a 3% escalator for each year thereafter. Motion by Thomas, seconded by Crawford, to authorize the mayor and city clerk to execute the lease extension agreement. Motion carried.
Motion by Shannon Crawford, seconded by Frankie Thomas, that Resolution No. 2016-5, A RESOLUTION FINDING THAT THE PROPERTY LOCATED AT 702 S. ADAMS, HUGOTON, KANSAS, IS IN VIOLATION OF SECTION 8-708 OF THE CITY OF HUGOTON, KANSAS ENVIRONMENTAL CODE; AUTHORIZING THE CITY INSPECTOR OR OTHER AGENTS OF THE CITY TO ABATE THE CONDITIONS CAUSING THE VIOLATIONS AT THE END OF 20 DAYS AFTER PASSAGE OF THIS RESOLUTON; AND THE COSTS INCURRED BY THE CITY SHALL BE ASSESSED AGAINST THE PROPERTY AS PROVIDED IN SECTION 8-714, be passed. Motion carried.
Claims against the city were presented and audited. Motion by Crawford, seconded by Thomas, that Appropriation Ordinances No. 2059 and 2060 be passed. Motion carried.
Motion by Thomas, seconded by Crawford, that the meeting adjourn. Motion carried.
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